Senior Executive Assistant / Chief of Staff

Salary – Fully Remote Work From Home Role
This is a Senior Role. Pay based on experience.

Role
We’re hiring a Senior Executive Assistant / Chief of Staff to help drive real estate operations alongside an international executive. This is a mission-critical role that requires sharp intellect, discretion, and extreme organization. You’ll be at the heart of operations, driving priorities forward, and helping manage a high-functioning team.

Your primary goals and KPIs are:

• Coordinate task follow-through across the team
• Stay on top of urgent matters, providing timely solutions and maintaining team alignment
• Ensure effective coordination with internal teams such as legal and accounting, as well as with external institutions and clients to support smooth operations
• Oversee and organize documentation, ensuring records are properly stored and updated
  

Responsibilities:

• Manage task follow-up, maintaining a rigorous follow-up on all task deadlines to ensure consistent execution
• Coordinate team workflow and priorities, reviewing team tasking, leading weekly meetings, updating priorities, and ensuring deadlines and dependencies are aligned with business goals
  
• Assist with bookkeeping by organizing and filing financial and official documents
• Ensure internal coordination to support timely and compliant compensation for contractors and staff
• Liaise with legal, accounting, and regulatory bodies
• Visit properties once or twice per year to support on-site oversight
• Eventually support special projects by conducting research, gathering market data, coordinating in person events, and helping assemble the right teams to execute new initiatives

Requirements:

• 10+ years experience as Executive Assistant or Office Manager in an international setting
• Languages: Fluent English; highly preferred German; French and Italian a plus
• Proficient with MS Word, MS Excel, Adobe Acrobat, Dropbox, and Todoist
• Able to read a profit and loss statement and a balance sheet
• Comfortable with tracking accounts receivable and payable, and reviewing them against contracts to ensure accuracy and timely payment
• Financially literate, highly organized, detail-oriented
• Excellent communication skills (Phone, Written, Zoom)
• Real estate knowledge is highly valued to assist with preparing lease documents, reviewing insurance coverage, and coordinating rent payments

Location
Remote

Availability
Full Time – 40 hours/week, flexible scheduling